Vendors

Is space still available?

Outdoor locations tend to fill by the beginning of August. Inside booth space typically sells out a few weeks before the Fair begins. We still want you to have the opportunity to join us for the Fair, so we continue to accept applications even if we are sold out. Should someone cancel or back out of their space, we will select a replacement from the applications on our waiting list.

What can I do to increase my chances of being selected?

To ensure your application is reviewed, be sure to complete all of the necessary application steps. Having a unique product will greatly increase your chances of obtaining a booth. While we would love to hear all about your product, calling or dropping into the office will not improve your chances of being selected. We ask that you please send product pitches to Commercials Sales Email so we can further review your product.

Can I choose my own location?

You may request your booth location however, we will not know what areas are available until we have processed the requests from returning exhibitors and sponsors. Please place your requested location (or the general vicinity) on your online application. Our team will try to accommodate you as best as we can. We place all of our exhibitors in locations that we feel will be beneficial to both the exhibitor and Fairgoers.

What are the hours of the Arizona State Fair? How long do I need to have my exhibit open?

The Fair is open Wednesday – Sunday, Oct, 5 – Oct 28, 2018. Your exhibit must be open and staffed during the Fair’s business hours. Hours for outside exhibitors and inside exhibitors vary. Please check your 2017 ASF Exhibitor Handbook for specific hours. Your Booth is required to be staffed for the full length of the Fair. Booths left unattended are subject to a citation.

When are my booth rental fees due?

Your contract will reflect the due date for your booth fees. All booth fees must be paid in full before move in.

How do I obtain electricity for my exhibit?

One 30 amp electrical drop will be provided to all exhibitors inside the Commercial Exhibit Building. Outside exhibitors will need to request electricity through the online vendor application. The electricity fee for outside vendors will be included on the contract. You can find electric rates on the 2017 Commercial Sales Rate Sheet.

How do I obtain a phone line or internet connection? Is there wifi in the building?

We do not have wifi available on grounds. Here is more information on obtaining internet access with Net Steady.  All connection requests must be completed 2 weeks prior to the Fair.

Can I lease tables, chairs, and other booth necessities from the Arizona State Fair?

We don’t have these items for rent but our friends at CSI would be able to help you with that. Please contact CSI at (602) 923-0011.

Is parking included with the cost of my exhibit space?

Your ID Badge will allow you to park in the ancillary Employee Parking Lot for free. Additional parking is available for purchase on a first come first serve basis. You will receive a parking request form in your contract packet.

Are there RV spaces available?

RV space is available on a first come first served basis. You will be provided an RV request form when you receive your contract packet.

What types of insurance do I need?

ALL vendors are required to provide the Arizona Exposition & State Fair with a certificate of insurance before move in. The insurance certificate needs to be a $1,000,000.00 General Liability policy with no less than a $2,000,000.00 Aggregate. The Additional Insured wording should read:
The State of Arizona, individual members of the Arizona Exposition and State Fair Board, the agents, servants, and employees of the Board and State are named as additional insured.
Please note: If you include the show name and show dates the dates must include set-up dates and move-out dates with the additional insured wording.

Can I exhibit only for a weekend or select days?

In order to provide Fairgoers with the best experience, all exhibitors are required to be onsite and fully staffed all 18 days of the Fair.

Will I need to obtain badges for all of my employees?

All exhibitors must obtain an I.D. badge for each employee working the Fair. Your I.D badge will allow you entrance into the Fair as well as entrance into the Employee Parking Lot (NW corner of 19th Avenue & Encanto). A map of the lot and I.D. forms will be sent along with your contract. You may send in payment for your I.D. Badges before Fair or you may purchase them onsite.

What are the Move-in and Move-out dates and times? 

All exhibitors MUST check in before setting up any part of their booth or stand. The building will be open for move-in beginning Monday, October 1 at 8:00 a.m.Set-up for all inside and outside commercial exhibits between the hours of 8:00 A.M. and 5:00 P.M. Outside commercial exhibits must be set in place by 5:00 p.m. on Thursday, October 4. Opening day is on Friday, October 5 and all exhibits must be ready for business by 12:00 P.M.

Can we go outside of our footprint?

All exhibitors must stay within their footprint at all times. “Hawking” is not permitted. Exhibitors found selling outside of their footprint are subject to a citation.