Opportunity to Be a Vendor
For many Arizonians fall memories wouldn’t be complete without rides, BBQ, fried treats, and a stroll through the Shopping Pavilion to cool off and enjoy time with friends and family. We are proud to provide an opportunity for hundreds of entrepreneurs to engage with guests and showcase their products.
Pricing varies with categories, footprint and location.
Thank you for your interest in being a Vendor at the 2017 Arizona State Fair! With over a million guests, the Fair is the ultimate event to showcase your goods and services. The Arizona State Fair has premium categories for consideration please contact the Marketing Partnership Manager, Shawn Anderson.
How to Apply (NON-FOOD)
ALL applications (New and Potential Returning) go through a selection process including:
1. Completed application: Done online HERE.
2. Complete product list.
3. Paid application fee of $25: Online HERE.
4. Availability of product category, uniqueness and appeal of product: We strive to have to have no more than 3 of any like products in a particular category will be approved, all others will be put on a waitlist for approval.
5. Professional, attractive display: If you are applying as a new vendor with the fair you are required to send pictures of your setup to [email protected]
6. Space Availability.
*Applicants will be contacted when the application has been approved or denied by the Commercial Sales Department. Due to the high volume of applications, status inquiries will only be accepted via e-mail. Incomplete applications will not be processed until application form is completed fully and the application fee ($25) is received. The application is for selection consideration only, and the application does not constitute a contractual agreement between the Arizona State Fair and the applicant.
Frequently Asked Questions for Vendor’s
Is space still available?
Outdoor locations tend to fill by the beginning of August. Inside booth space typically sells out a few weeks before the Fair begins. We still want you to have the opportunity to join us for the Fair, so we continue to accept applications even if we are sold out. Should someone cancel or back out of their space, we will select a replacement from the applications on our waiting list.
What can I do to increase my chances of being selected?
To ensure your application is reviewed, be sure to complete all of the necessary application steps. Having a unique product will greatly increase your chances of obtaining a booth. While we would love to hear all about your product, calling or dropping into the office will not improve your chances of being selected. We ask that you please send product pitches to [email protected] so we can further review your product.
Can I choose my own location?
You may request your booth location however, we will not know what areas are available until we have processed the requests from returning exhibitors and sponsors. Please place your requested location (or the general vicinity) on your online application. Our team will try to accommodate you as best as we can. We place all of our exhibitors in locations that we feel will be beneficial to both the exhibitor and Fairgoers.
What are the hours of the Arizona State Fair? How long do I need to have my exhibit open?
The Fair is open Wednesday – Sunday, Oct. 16 – Nov. 8, 2015. Your exhibit must be open and staffed during the Fair’s business hours. Hours for outside exhibitors and inside exhibitors vary. Please check your 2015 ASF Exhibitor Handbook for specific hours. Your Booth is required to be staffed for the full length of the Fair. Booths left unattended are subject to a citation.
When are my booth rental fees due?
Your contract will reflect the due date for your booth fees. All booth fees must be paid in full before move in.
How do I obtain electricity for my exhibit?
One 30 amp electrical drop will be provided to all exhibitors inside the Commercial Exhibit Building. Outside exhibitors will need to request electricity through the online vendor application. The electricity fee for outside vendors will be included on the contract. You can find electric rates on the 2015 Commercial Sales Rate Sheet.
How do I obtain a phone line or internet connection? Is there wifi in the building?
We do not have wifi available on grounds. If you need a computer connection (DSL) or a Century Link line, please call Century Link directly at 866-431-4134. All connection requests must be completed 2 weeks prior to the Fair.
Can I lease tables, chairs, and other booth necessities from the Arizona State Fair?
We don’t have these items for rent but our friends at CSI would be able to help you with that. Please contact CSI at (602) 923-0011.
Is parking included with the cost of my exhibit space?
Your ID Badge will allow you to park in the ancillary Employee Parking Lot for free. Additional parking is available for purchase on a first come first serve basis. You will receive a parking request form in your contract packet.
Are there RV spaces available?
RV space is available on a first come first served basis. You will be provided an RV request form when you receive your contract packet.
What types of insurance do I need?
ALL vendors are required to provide the Arizona Exposition & State Fair with a certificate of insurance before move in. The insurance certificate needs to be a $1,000,000.00 General Liability policy with no less than a $2,000,000.00 Aggregate. The Additional Insured wording should read:
The State of Arizona, individual members of the Arizona Exposition and State Fair Board, the agents, servants, and employees of the Board and State are named as additional insured.
Please note: If you include the show name and show dates the dates must include set-up dates and move-out dates with the additional insured wording.
Can I exhibit only for a weekend or select days?
In order to provide Fairgoers with the best experience, all exhibitors are required to be onsite and fully staffed all 18 days of the Fair.
Will I need to obtain badges for all of my employees?
All exhibitors must obtain an I.D. badge for each employee working the Fair. Your I.D badge will allow you entrance into the Fair as well as entrance into the Employee Parking Lot (NW corner of 19th Avenue & Encanto). A map of the lot and I.D. forms will be sent along with your contract. You may send in payment for your I.D. Badges before Fair or you may purchase them onsite.
When can I move in?
Move in begins Monday, October 12 at 8:00 a.m. Please check back for move in updates as we get closer to the Fair.
When can I move out?
Move out begins as soon as the Fair closes to the public on Sunday, October 28th, 2017.
Can we go outside of our footprint?
All exhibitors must stay within their footprint at all times. “Hawking” is not permitted. Exhibitors found selling outside of their footprint are subject to a citation.