REQUIRED SUPPLEMENTAL DOCUMENTS:
The following documents are required along with the rental application before the event may open.
INSURANCE:
A.E.S.F. requires the Lessee to furnish insurance coverage (public liability insurance) in full force and effect naming the Lessee as insured. This policy must be submitted to A.E.S.F. at least 30 days before the event. A minimum combined single limit of $1,000.000.00 General Liability and $2,000,000 General Aggregate is required per each occurrence. The following must be named as additional insured:
The State of Arizona, individual members of the Arizona Exposition & State Fair Board and the agents, servants and employees of the Board and State, are all named as insured or named as additional insureds with minimum policy limits of $2,000,000.
This certificate of insurance must specify move-in, move-out, and show dates. Complete insurance requirements may be found in the body of the License-to-Use agreement. If the insurance certificate does not meet these specifications, A.E.S.F. will restrict access to rented facility until the required certificate has been received.
FLOOR PLAN:
Three copies of the floor plan shall be submitted to the Special Events Department four weeks prior to the event. The special events coordinators will review the floor plan with the State Fire Marshal’s Office for approval of the floor plan submitted. This floor plan must specify aisle widths (8’ - 10’ depending upon building layout). The width of all exit doors must be kept clear of obstructions to a distance of 20’. The Fire Marshal may inspect a show set-up prior to its opening. All safety requirements as determined by the Event Coordinator must also be followed.
Any use of pyrotechnic devices, lasers or other special effects must contact the State Fire Marshal’s Office to apply for the required permits. Use of these effects may require an on-site inspection by the State Fire Marshal or the State Radiation Regulatory Agency (in the case of lasers). Please contact AESF Event Coordinator to make arrangements.